Cash is King... That is what everyone tells us and it is true! You cannot function successfully in any business without proper cash flow. So if this Cash Principle is so well known, then why is it that so many businesses struggle? Sometimes the obvious is not always so obvious when you are entrenched in running the day-to-day aspects of your business. Here are 7 Tips to Improve Your Cash Flow!
1. Cash and Carry. Operate a cash and carry type business versus worrying about receivables. The best business plan is one where customers pay at the time of purchase so you don't have to worry about invoicing or collection procedures. Invoicing and collections take up valuable time, so you want to come up with creative ways to incentivize payment immediately. Set the ground rules in the beginning so your clients know what you expect.
2. Receivables Collection. Collect your receivables in a prompt manner. Don't let them hang out there forever until your customers decide they want to pay you. Being a good steward of your business is "good business", so have a process in place for invoicing and collections. The longer your receivables are outstanding, the less likely you are to collect. You don't have to be mean and rough to collect promptly from your clients. A good rule of thumb is that you should always have a due date on the invoice and then send out a follow-up statement within 10 to 30 days from the due date. Each industry and business environment has different insights as to what is the "ideal" time. I would not send follow-up correspondence any sooner than 10 days past due. Payment may just be delayed by the mail; however, waiting longer than 30 days is too long. If you have not received payment within 45 to 60 days of the due date, then a phone call should be made to follow-up with your customer. Accounts that go past due 90 or more days should be taken to the next level of collections with an outside agency, internal collection "ninja" or any other mode you have established for collections. Find what works best for your business and stick to it. Each day that you are delayed in receiving payment is an additional cost of doing business. Time is money.
3. Receivables Funding. Implement an accounts receivable funding program. Factoring of accounts receivable has become very popular and it can be a great way of keeping the cash flowing. Businesses who deal with large businesses or government agencies lend themselves to utilizing factoring programs. If your clientele is made up of small businesses or individuals, you may find it more difficult to establish an accounts receivable funding program. Why? Funding companies are monitoring risk. There is less risk with larger companies or government agencies. Or so they think!
4. Vendors. Negotiate terms with your vendors to help delay the outflow of cash payments. Lots of vendors have payment terms where you can delay the payment until end of the month or maybe even up to 60 days. This allows you a little float time to use their money while you are working on your project. Then hopefully you'll receive payment from your customers prior to needing to pay for the products you purchased. Some companies also go the route of consignment. Then you are selling someone else's goods and don't have your money wrapped up in inventory. This option can help you increase your product offerings without having to invest large amounts of money in inventory.
5. Customer Deposits. Have your customers pay a deposit prior to the start of the job. This will help you cover your upfront costs as you start the projects. It's very common to have a deposit with the signing of your contract. It decreases the risk associated with nonpayment because you've received a portion up front. You can also implement periodic payments throughout the contract vs. a single payment upon completion of the project so that cash is flowing in consistently.
6. Revolving Credit Line. Establish a revolving line of credit through a lender to help you with potential cash flow crunches. Especially if the amount of savings from prompt pay discounts are greater than the financing charge from the lender or the lender's financing charge is less than what your vendors might charge for late payments. This helps give your business a safety net so that you can continue to operate during those times when you are offered great specials if you buy today but may not have extra cash available.
7. Savings Fund. Establish a savings fund to help you operate through slow times. Most businesses have swings in their business flow and managing cash effectively can be a challenge. Store away extra during the good times to help alleviate issues during the slow season. I know this sounds easier than it is, but if you take out a percentage each month and transfer it to a savings account then it will be "out of sight and out of mind."
You may find that each of these 7 tips is viable for your business, or maybe only 1 or 2. Anything that you can do to focus on better cash flow will provide benefits to your business. The worst thing you can do is sit back and "hope" that things go well. Look around! See those "CLOSED" signs on the surrounding shop windows? They played the "hope" game and lost. What are you going to do? Hope? No?implement a plan for cash flow management starting now.
Copyright 2005 Pam Newman
Pam Newman helps business owners keep money from slipping through their fingers. Pam is a Certified Management Accountant, Certified QuickBooks ProAdvisor, and Author of Out of the Red and Unlocking the Secrets of QuickBooks. Pam believes that it is important for you to understand the financial picture of your business, so that you can make informed decisions. For more information, please visit http://www.rppc.net
![]() |
|
![]() |
|
![]() |
|
![]() |
(Although this article is geared towards small business owners, the... Read More
As a successful small business owner,you're accustomed to long hours;... Read More
In the heavy equipment cleaning business you can make good... Read More
As a specialist in getting restaurants open, it is surprising... Read More
Ongoing support for a franchise system is omnipotent. A major... Read More
Paul Leonard's BirthdayCards2Go.com paid greeting card service offers convenience when... Read More
One major issue not being addressed right now in the... Read More
If you're organized, smart, capable and willing to work with... Read More
Let me get right to the point. The single most... Read More
North County San Diego has had some significant growth, and... Read More
When do annoyances in a relationship become too much to... Read More
The single most important activity you can do in your... Read More
Work smarter, not harderWhat is one of the best ways... Read More
You're pretty proud of yourself! After all, only four months... Read More
If your home business is not performing the way you... Read More
Shipping materials can be expensive! Even the styrofoam "peanuts" can... Read More
You'd like to go into business for yourself, and believe... Read More
It is an American dream to own a business. But... Read More
Articles abound advising the business community how to properly screen... Read More
Free money! Receive up to $25,000 that never has to... Read More
What is the Big Race all about when it comes... Read More
You make the decision to go into business and for... Read More
How is your pipeline structured?I assume most of you have... Read More
As small business managers, we juggle limited resources in a... Read More
All cities have a purchasing office and/or a procurement officer.... Read More
Sometimes the simple businesses are the ones, which make good... Read More
You've heard it before; we're living in an information age.... Read More
One overlooked individual in the process of taking a company... Read More
All legitimate home business entrepreneurs insist and announce loud and... Read More
Like most regulatory bodies in the United States, the Federal... Read More
Have you been searching for the perfect home-based business? I... Read More
Company mottos can easily be printed on a business card.Sometimes... Read More
Every business regardless of size needs a "Business Image Manual"... Read More
The Franchise Group at the Federal Trade Commission in all... Read More
"I don't know the key to success, but the key... Read More
It has been said that the only constant is change.... Read More
Think the best way to get more customers is to... Read More
Many auto detailers fall short in their sales presentations. I... Read More
If you're serious about wanting to start a business, the... Read More
Why do you need an account plan?When you first decide... Read More
How do marine type businesses start? Have you ever thought... Read More
On June 8, 2004, the world witnessed what no one... Read More
Like most regulatory bodies in the United States, the Federal... Read More
Managing cash flow is every small business owner's most important... Read More
Just a few years ago, when one thought of a... Read More
An observation while returning home from a seminar: Getting away... Read More
After over thirty years advising small business it still comes... Read More
A Mattress Cleaning Business might be just for you if... Read More
Image of your franchise automotive outlet is so important. Some... Read More
A top executive called up me late in the night.... Read More
1. Know Where You're Going ? Coach Herb Brooks had... Read More
The air in my client's office nearly crackled with her... Read More
E-mail and Internet use are integral parts of the typical... Read More
How do you know when an alliance needs to be... Read More
Where do you find more customers?How do you compete with... Read More
Writing a business plan is a fundamental step to ensuring... Read More
Completion not Perfection Five Keys To Doubling Your Productivity and... Read More
It is estimated that 78% of all small business start-ups... Read More
You've heard marketing and advertising gurus quip, "Sell the sizzle,... Read More
IntroductionIt is widely recognised that Email and the Internet is... Read More
Data. Most people think it is a term relegated to... Read More
If you run a mobile car wash, mobile fleet washing... Read More
Doesn't it frustrate you when you've given good service, sometimes... Read More
If your home business is not performing the way you... Read More
If you run a pressure washing company in a rural... Read More
Do you own a franchised business? Over 400,000 franchised businesses... Read More
Small Business |