Overcoming the Document Tracking Challenge

"Where did it go? It was here yesterday. Wait. Here it is. But it looks a lot like the draft I just sent my team members yesterday. I don't remember when this change was made. Who made this change? Why is document tracking so difficult?"

We have all seen it before. Desk space is being invaded by papers and drafts of rather important information that is in a rather unidentifiable order. When it comes to information, businesses know that time is money. Businesses do not want to spend money for hours spent on manual document tracking, which is why most business are searching out document tracking software that keeps all of your drafts, reports, and other important informational documents in order. Document tracking software has literally rescued business from drowning in an innavigable sea of documents.

So, what is document tracking and how do I find the right software to make it happen? You can start by searching "document tracking" on a search engine, and you will find about 167 million pages indexed on document tracking. The good news is that information and products to get your business started on effective document tracking is available. The bad news is that all of that information can be difficult to sift through in order to find the document tracking software that fits your business needs.

Document Tracking

Whether your business specializes in potato chips or automobiles, your business will have departments and teams that work together with management, investors, and clients to produce reports on the market, the budget, the product, the sales, or other important information, and document tracking is the glue that keeps a report together. These reports are meant to bring all parties on to the same page with respect to how the company is running and needs to run.

As these teams and departments compile information and develop reports and presentations, several drafts are sent back and forth between parties and that is when document tracking gets sticky. The desktop, outlook, and the hard drive could very quickly get filled with numerous drafts under numerous titles, leaving you with more questions than answers. Who? What? When? Where? And how? Repeat through your mind as you look over this complex collection of documents. Whether manual or electronic filing has been your method, electronic document tracking can answer all of your document tacking questions.

Let's begin by chiseling down your 167 million choices by examining software that will meet your businesses document tracking needs.

Digital Thread

As you search through the torrent of document tracking software available today you will notice a technology which propels some document tracking software ahead of the rest. This technology is called Digital Thread. Document tracking with Digital Thread means that any document can be tracked through its various edits by a tag in the metadata of the document. As the drafts of the document are sent back and forth, you will always be informed as to the who's, what's, when's, where's, and how's of the document and its changes.

Digital Signature

The Digital Thread has successfully overcome the challenge of document tracking, and now Digital Signature comes into play by displaying in your outlook or whenever you open a document, the who's, what's, when's, where's, and how's of the document and its drafts. Document tracking enables you to know exactly what you are looking for right when you open the document.

Version History

Often times a visual map or a family tree of your document simplifies the document tracking process. Version history puts all of the document tracking pieces together in a genealogy of drafts, which describes the who's, what's, when's, where's, and how's of the document tracking process.

Joe Miller is specialist in online advertising. For more information on document tracking, please visit NextPage.com.

---

A Man and His Razor

It is vain to do with more what can be... Read More

ISO 9001, What Next?

The overriding goal of ISO-14000. (History 1995)As ISO-9000 becomes a... Read More

Integrity... Should It Matter?

In our fast paced work culture, manned by technology savvy... Read More

Christmas Carol Coaching - Help to Get Ahead at Holiday Time!

I've always been fascinated by situations where art imitates real... Read More

How Bad Communication Can Hold You Back and How to Break Free of It

The reason jobs are often not done right and employees... Read More

Lateral Thinking, Logical Thinking, Applied Creativity

Certain processes enhance creative output and others enhance innovative output.... Read More

The Top Six Reasons to Buy Rather Than Build an Inventory Management Solution

Is building your own inventory management solution really your best... Read More

Succession Planning? ... Not on My Watch!

At first blush, it would appear there is no shortage... Read More

The Challenges of Human Resource Management

IntroductionThe role of the Human Resource Manager is evolving with... Read More

Its All About The Customers, Baby

If you want to ensure a steady stream of customers... Read More

A Winning Way to Handle New Ideas

Janet DiClaudio, who was charge of medical records at two... Read More

Encouraging Behavior That Gets Results

You're the boss, and you have every reason to feel... Read More

Islam in the Workplace

Suggested practice for HR personnelMuslims now form one of the... Read More

Getting Software Developed for Your Business

At some point, your business is going to need to... Read More

Business Opportunity - Leverage Your Employees!

As a business asset, they don't sit well on the... Read More

Employee Motivation: Make Everyone A Cheerleader For Your Company

Do you manage by walking around? What do you see?... Read More

Don?t Forget Where You Came from - Why the Past is Important in Implementing Business Change

Much of the literature and advice on implementing business change... Read More

Employers - Protect Yourself from Custody Battles that Hold Your Company Hostage

Child custody? How'd that get to be an employer's concern?When... Read More

Performance Appraisals: Questions for Smarties and Dummies

In numerous programs I've conducted on performance appraisals, with Human... Read More

Lets Make Training More Interesting!

Many HR managers believe that by sending their workers to... Read More

Innovation Management ? Raw brainpower versus experience

Creativity can be defined as problem identification and idea generation... Read More

Business & Family Safety and Health Rating

For good reason, practically every endeavor in life is rated.... Read More

How To Hire Superstars

Can a person's behavior and values really determine if they... Read More

Delegate, Dont Abdicate

One of the key skills for the leaders of growing... Read More

The Crisis of Modernity

Since the beginning of the industrial era our world has... Read More

Communication: Managements Responsibility

I've just watched, again, an episode in the Back to... Read More

Project Heroes

Project heroes. We've all heard of them. Some of us... Read More

Quality Hiring: Are You Doing It Right?

Quality hiring is more than running ads, screening, interviewing and... Read More

The Silent Assassin - What to Do When They Visit You?

IntroductionThere are a group of people in the community that... Read More

Feedback - Make it Descriptive

Have you ever heard yourself say to a team member... Read More

25 Great Ways to Find the Right People and Not Break the Bank

Are you trying to hire dozens of hourly workers or... Read More

Innovation Management ? IBM Opens Lid On Its Treasure Chest

IBM, which registered 3248 patents last year, has decided that... Read More

Why We Judge

Judgment is the process of forming an opinion of something... Read More