Email Etiquette V

Further to my previous issues this subject continues ? as per request from a reader.

This month I'll share on Setting up Mail groups and creating signatures for your email.

Creating a mail group might differ, depending on the program you use, but for this exercise we'll use Outlook as the program as it is a widely used email program. Why would you use a mail group? So that you don't have to go through your address book selecting everyone that belongs to a particular group or listing ? the same person could be listed with several different groups. Far quicker when sending an email to the whole list to just select the name of that list instead.

If you click on the Tools menu, and select Address Book, then File, New Entry, you will see you have two choices: New Contact, or New Distribution list. Selecting Distribution List brings up a new window where you can name that list, and then select names from your address book to add to that list. Once completed, save and close and you will notice that the new Distribution List shows in bold in your address book listing. Now, when you want to send to that group, you just select, or type, the name of that group in the BCC field, not the TO field. Why? Because Outlook will proceed to grab all the individual addresses of each member of that group and enter them in the TO field when sending the email ? every recipient will see the addresses of the rest of the group. Hence why it is important to use BCC even when using a group name.

Signatures

It is good to experiment with your signature style ? have a look at what others do so you can decide what you do and don't like. You can use colour, different font formats, and even add a graphic. You may have to check your menus in Outlook but in 2000, to create a signature, you can click on Tools, Options, then select Mail Format, then Signature Picker and New. Depending on the options you chose when installing Outlook, a simple editor, or Word may open. Write your signature block, give it a name and save it. You can also choose (after saving) whether the signature block will be used on Replies and Forwards for email. This detail is simplified ? if you need detailed assistance, please call me or email me for further instruction.

About The Author

Article reprinted by permission Kathie M. Thomas, Founder "A Clayton's Secretary". Kathie is a multiple award winner in her industry as a Secretary and Virtual Business Operator, and has 30 years' experience in the secretarial/ administrative field. www.asecretary.com.au

kathie@asecretary.com.au

In The News:


pen paper and inkwell


cat break through


Email Etiquette V

Further to my previous issues this subject continues ? as... Read More

E-Marketing Deliverability Issues

Does it seem to you that when you view "openings"... Read More

Direct Marketing Strategies for Holiday Email Promotions

Tis the season to leverage customer interest data for successful... Read More

Autoresponders - Simple Tweaks That will Improve Your Return Rate

Autoresponders are, without a shadow of a doubt, one of... Read More

Introduction to Autoresponders

If you've reached the point of exhaustion trying to keep... Read More

Internet Advertising: 20 Magical Ways To Convert Website Visitors to Subscribers

Do you publish an e-zine or newsletter? If you answer... Read More

Hot List-Building Tips

Here are some hot list-building tips for you to grow... Read More

Lost: 200 emails gone missing. Last seen on the 25.10.2003

Sound familiar? Ever wondered what happens to those unopened emails... Read More

Newsletter Template: Should You Use Them?

There is currently a huge demand online for newsletter templates.... Read More

Email MarketingTips - 3 Reasons Why Business Must Use Email Communications

Whether a company sells light fixtures to large corporations or... Read More

Summary of Adestras Presentation on Best Practice EZines at the July NEPA Conference

At the recent Online Marketing Show, Adestra ran an email... Read More

Email Microtargeting

Email marketing is undergoing rapid changes. Now, more than ever,... Read More

5 Rules of Forwarding E-mails

Forwarding of e-mails is one of the topics I get... Read More

E-mail Whitelist Etiquette

A big-time dilemma is brewing online. In an understandable attempt... Read More

10 Persuasive Triggers To Plug Into Your Ad

1. Most people want to win over others. Tell your... Read More

The Power Of Email Marketing

Have You Considered The Power Of Email MarketingOld vs. NewIf... Read More

Email Marketing Kung Fu

Have you ever heard email described as, "the killer Internet... Read More

Autoresponders for Beginners

Hi you may or may not know that your Autoresponder... Read More

Say More Than Thank You

Most Websites are gathering e-mail addresses. When you submit your... Read More

How?s Your E-mail Etiquette

In a fast moving global economy, e-mail offers you the... Read More

Masterful E-mail Marketing

There are more than 100 million e-mail users in the... Read More

Effective Email Marketing

I've been sending out email camapigns for clients for over... Read More

Reach Out and Slap Someone

I got my first email account way... Read More

Having an Opt In List As an Affiliate Marketer Is Crucial

What is an Opt-in List and what is its significance... Read More

Spam Check Your Newsletter for FREE

Spam is a bigger and bigger problem nowadays. Recently Ralph... Read More

The Lowdown: How To Create And Send HTML Email

I am frequently asked how to create and send HTML... Read More

Whats on YOUR Subscriber Thank-You Page?

When I coach my clients on how to... Read More

What Is Wrong With Email Marketing?

If you are active on the web promoting your products,... Read More

10 Ways to SCREW-UP Your LIST

Just in case you don't know, your 'LIST' ? is... Read More

Make Your E-mail Signature File WORK for You

You're probably familiar with e-mail signature (or "sig") files --... Read More

Real Estate Agents ? What Type of Content Should You Include in Your Newsletter?

One of the biggest concerns for Realtors who publish their... Read More

Why Does Your Business Need An Autoresponder?

Suppose you have a website with 500 visitors a day,... Read More

Top 10 Business E-Mail Basics

When it comes to your business e-mail communications, you need... Read More