Save Time By Creating Email Signature Templates

If you're like me, there are certain types of email that you send out regularly that follow a set form (client follow up notes, meeting notes, email article submission, etc). These can be irritating to have to recreate from scratch every time, but the tried and true method of creating a seperate document-file template, then sending that out as an attachment, may not always be appropriate. For example, email-based article submissions generally accept only plain text in-message formatting and require rigorous adherence to detailed submission guidelines involving the placement of bylines, the structure and length of the article body and the arrangement and length of bio-boxes and other inclusions - any deviation from which will result in a refusal of submission. Aggravatingly enough, these submission requirements are often so completely different from one submission site to another that it is difficult if not impossible to keep them straight without an entire set of templates.

To get around these and other problems, consider using the signature option in your emailer program to create individual email "signatures templates" for these commonly sent and repetitive emails. Using the above example of an email article submission email, I might create a "signature template" that looks something like this:

Title
Byline

Body (single spaced, 60-65 characters per line, no html)

Bio-box (no more that 3 sentences, no more than 2 links)

For a client follow-up or team meeting follow-up email, it might look something like this:

Client (or team member) Name
Date of Meeting

Summary of Meeting

Comments

Action Steps

Next Meeting Agenda

Once the "signature template" is complete, simply save it under a descriptive name ("articles-to-go submission" or "client meeting") and it's ready to use next time you're ready to send an email. Just insert the signature, then type around or over the contents as appropriate. Keep in mind, also, that you can add more than one signature to an email in most emailer programs, so using one of the above "signature templates" does not preclude your adding a standard business signature at the end of the email, as you would normal do.

I'm sure that if you think creatively and look at the emails you send out on a regular basis, you'll find many examples for which a simple "signature template" can save you time, trouble and annoyance. How many ways can you think of to use this time-saving trick?

(c) Soni Pitts

ABOUT THE AUTHOR

Soni Pitts is the Chief Visionary Butt-Kicker of SoniPitts.Com. She specializes in helping others reclaim "soul proprietorship" in their lives and to begin living the life their Creator always intended for them.

She is the author of the free e-book "50 Ways To Reach Your Goals" and over 100 self-help and inspirational articles, as well as other products and resources designed to facilitate this process of personal growth and spiritual development.

---

Email Marketing Essentials

Perhaps the most important component in turning visitors to your... Read More

Just Because You Can...

Just because you can communicate with hundreds of people virtually... Read More

The Lowdown: How To Create And Send HTML Email

I am frequently asked how to create and send HTML... Read More

Creative and Profitable Ways to Use Autoreponders

An interested visitor who has been strolling through your site... Read More

The Most Simple Way to Mask Your Email-address

We all know that spammers are looking for your email-address.... Read More

Successful Advertising

Most folks starting out on the Internet have tried free... Read More

Five Profitable Ways To Use Your Follow Up Autoresponder

What? You are not using a Follow up Autoresponder? Then... Read More

Effective Email Marketing

I've been sending out email camapigns for clients for over... Read More

Dear Ms. Subscriber - Please Dont Unsubscribe

Don't be insulted. Don't take it as a personal rejection.... Read More

The 8 Biggest Newsletter Marketing Mistakes

Newsletter publishing has always made a lot of sense. It... Read More

Why You Need a Newsletter

If you're a small business owner you definitely need promotion.... Read More

E-mail Whitelist Etiquette

A big-time dilemma is brewing online. In an understandable attempt... Read More

7 Great Email Habits for the Beginning Internet Entrepreneur

If you are just starting out as an Internet entrepreneur... Read More

Email Etiquette IV

Further to my previous issues this subject continues - part... Read More

Personalizing Your Emails? An Amazing Technique That Doubles Your Click Throughs And Profits

Are you publishing an ezine or offering an email course?... Read More

Is Your Autoresponder Truly Promoting Your Company?

Getting other people to promote your web site is one... Read More

The Magic Of Email

These days email is taken for granted and used perhaps... Read More

E-Newsletter Layout: Add White Space to Improve Readability

White space in newsletters is like pausing in conversation. Take... Read More

Combating List Building Frenzy: Take The Time To Promote

It is an accepted fact among the experts now that... Read More

Writing Newsletters Online: How to Get it Right

A strange thing has been happening to newsletters online. They... Read More

Using A Simple Idea to Target Your Audience

A wonderfully easy and free concept that many people seem... Read More

A Little Secret That Produces BIG Results

What if I told you that with each passing day,... Read More

To Lead or Not to Lead?

Working with Leads or Opt-In Clients can be very confusing... Read More

14 Ways To Persuade Your Web Site Visitors To Give You Their Email Address

1. Ask visitors to subscribe to your e-zine. It's a... Read More

Use Permission Based E-Mail Marketing to Promote Your Home Based Business

With all the negative Publicity that S.pam is Getting, Permission... Read More

The Importance of a Name in the Sent from Email Address

When using an email marketing tool such as Adestra's Message... Read More

3 Essential Tools for Email Marketers

Marketing your business with email is an art.It's very easy... Read More

Email Hosting ? Learn How To Use eMail To Grow Your Business

Email is a wonderful thing. It costs next to nothing... Read More

How To Get People To Constantly Open Your e-Mail Promotions Or Your Newsletter

In this article I'm going to talk strictly from a... Read More

10 Ways To Quadruple Your Sales with 232%

1. When you make your first sale, you need to... Read More

4 Steps To 1,000.. 2,000..3,000 Subscribers In Days!

Everyone who has been marketing online for sometime already know... Read More

BlackList Monitor Gives Businesses Options to Ensure Opt-in Email Gets Through

Email may be fast becoming the preferred means of business... Read More

Using Emotional Triggers in Ad Writing

Writing ads for either your own products or affiliate products... Read More