Save Time By Creating Email Signature Templates

If you're like me, there are certain types of email that you send out regularly that follow a set form (client follow up notes, meeting notes, email article submission, etc). These can be irritating to have to recreate from scratch every time, but the tried and true method of creating a seperate document-file template, then sending that out as an attachment, may not always be appropriate. For example, email-based article submissions generally accept only plain text in-message formatting and require rigorous adherence to detailed submission guidelines involving the placement of bylines, the structure and length of the article body and the arrangement and length of bio-boxes and other inclusions - any deviation from which will result in a refusal of submission. Aggravatingly enough, these submission requirements are often so completely different from one submission site to another that it is difficult if not impossible to keep them straight without an entire set of templates.

To get around these and other problems, consider using the signature option in your emailer program to create individual email "signatures templates" for these commonly sent and repetitive emails. Using the above example of an email article submission email, I might create a "signature template" that looks something like this:

Title
Byline

Body (single spaced, 60-65 characters per line, no html)

Bio-box (no more that 3 sentences, no more than 2 links)

For a client follow-up or team meeting follow-up email, it might look something like this:

Client (or team member) Name
Date of Meeting

Summary of Meeting

Comments

Action Steps

Next Meeting Agenda

Once the "signature template" is complete, simply save it under a descriptive name ("articles-to-go submission" or "client meeting") and it's ready to use next time you're ready to send an email. Just insert the signature, then type around or over the contents as appropriate. Keep in mind, also, that you can add more than one signature to an email in most emailer programs, so using one of the above "signature templates" does not preclude your adding a standard business signature at the end of the email, as you would normal do.

I'm sure that if you think creatively and look at the emails you send out on a regular basis, you'll find many examples for which a simple "signature template" can save you time, trouble and annoyance. How many ways can you think of to use this time-saving trick?

(c) Soni Pitts

ABOUT THE AUTHOR

Soni Pitts is the Chief Visionary Butt-Kicker of SoniPitts.Com. She specializes in helping others reclaim "soul proprietorship" in their lives and to begin living the life their Creator always intended for them.

She is the author of the free e-book "50 Ways To Reach Your Goals" and over 100 self-help and inspirational articles, as well as other products and resources designed to facilitate this process of personal growth and spiritual development.

---

Autoresponder Tips

An autoresponder is useful for, well, responding to people who... Read More

Combating List Building Frenzy: Take The Time To Promote

It is an accepted fact among the experts now that... Read More

Ten Tips to Building Your Opt-in List.

To build and maintain your opt-in list requires constant attention.As... Read More

Tips to Bounce-Proof Your Email List

Keeping your email lists fresh is critical to the success... Read More

Email Marketing Kung Fu

Have you ever heard email described as, "the killer Internet... Read More

How to Do an E-mail Interview in 9 Easy Steps

Need a fresh idea for your e-zine content? Do an... Read More

Why Does Nobody Visit My Web Site?

After endless hours of writing, designing and programming your brand... Read More

The Benefits of Interactive Online Characters

This Stanford University study surveyed the leading research on virtual... Read More

Get Viral

Hey, using eBooks, eReports and eCourses is a fantastic way... Read More

The Most Simple Way to Mask Your Email-address

We all know that spammers are looking for your email-address.... Read More

Using A Simple Idea to Target Your Audience

A wonderfully easy and free concept that many people seem... Read More

7 Key Items To Include In Your Email Signature File

One of the most important and often overlooked methods of... Read More

Email Etiquette: How To Send Emails People Will Read

You may remember a time before there was email?a time... Read More

The Importance of Building a List

Out of all the possible approaches to affiliate marketing, lead... Read More

Why Does Your Business Need An Autoresponder?

Suppose you have a website with 500 visitors a day,... Read More

How To Avoid Having Filters Eat Your Emails

You've probably read 1000 times that "the money's in the... Read More

How To Create Gold With Email Promotions - Part 2

Don't forget people are so busy now they will only... Read More

You Must Build A Customer List

If you run (or plan to run) an online business,... Read More

Persistence, Patience, Dedication - The Nick Martin Interview

Name: Nicholas John Martin aka Nick MartinAge: 24Residence: Copenhagen, Denmark... Read More

Is Your Autoresponder Hungry?

Do you know how to feed it, so that it... Read More

Improve Newsletter Delivery with an Autoresponder Service

Another powerful reason for making the switch from using the... Read More

Email Marketing Tips for Reaching an International Audience

Targeted, cheap, fast, trackable and with more reporting than traditional... Read More

The Lazy Mans Way To Building a Massive List In Minimum Time

As you read every word of this article, you'll be... Read More

Lesson #1: Autoresponders 101

What the heck is an autoresponder?An autoresponder is much like... Read More

What Is An Open Rate

Good thing in emarketing business today is that many people... Read More

Top 3 Reasons Why RSS Is Better Than Email

Everyone is talking about RSS. Blogs, newsites and the like... Read More

Essential Rules For Effective Email Marketing

If you want an email campaign to succeed, you don`t... Read More

Direct Marketing Strategies for Holiday Email Promotions

Tis the season to leverage customer interest data for successful... Read More

Improve Email Deliverability: 15 Tips for Email Marketing Success

Delivering email newsletters and sales messages to opt-in subscribers and... Read More

Youve Got Mail

It seems that Google is revolutionizing the Net in more... Read More

How?s Your E-mail Etiquette

In a fast moving global economy, e-mail offers you the... Read More

Email: When You Dont Get a Response

The lack of an email response is an issue I... Read More

Ten Tips for Email Marketers

Here are the ten most important tips to ensure you're... Read More